Educational Visits

We believe that School visits and journeys represent an essential element in education to provide the kind of experience not possible in the school classroom. The Guidelines offer full regulations and advice for the teacher leading a visit or school journey. Particular attention is directed to the following:

  1. All visits must be approved by the Head Teacher. Teachers organising visits should give detailed information about the visit – purpose, activity involved, venue, timings and number of pupils. This information should be submitted on the Educational Visit Form available from the office.
  2. Teachers involved in arranging any school visit should take all reasonable steps to ensure that it is planned thoroughly with particular reference to safety. An Event Specific Risk Assessment Form (available from the office) needs to be completed prior to all visits. It will list potential risks to safety and the control measures to be taken to minimise those risks. The ESRA should be submitted to the Head Teacher for approval, together with the Educational Visit Form.
  3. For all day visits and visits outside the local area, written parental/guardian consent must be obtained. (This need not include short visits to the local area, as Lessness Heath Primary parents/guardians should have already signed a consent form for such trips upon the pupil’s entry to the school).
  4. In accordance with DfE guidelines we will ensure that the level of supervision is appropriate to the activity. As a guide, there should be one adult for ten pupils at Years 4, 5 and 6, one adult to six pupils at Years 1, 2 and 3, one adult to four pupils at Reception and one adult to two pupils at Nursery. These ratios must include a minimum of one teacher. Staffing may need to be increased depending on the age and ability of the pupils, the venue and the activity involved.
  5. When parents/guardians assist in escorting pupils undertaking short visits to local venues they should be fully briefed on the visit and the scope of their duties and responsibilities.

If a child is taken ill on a trip, the following procedures will be followed:

  • The lead person needs to liaise with the medical staff/first aider at the establishment and make decisions as appropriate (i.e. call ambulance if needed).
  • The lead person should contact school, as soon as possible, to be kept informed and in order to take any further action, as needed.


The DfE Guidelines on the Health & Safety of pupils on Educational visits are located in the school office.